For gyms, studios, salons and clinics

Keep leads. Keep clients. Keeplooped.

Keeplooped answers every lead, follows up on its own, fills your calendar and brings clients back. One place for the conversations, bookings, loyalty and referrals that keep a local business growing.

Replies in seconds, day or night
Texting rules built in
One location or fifty

Built for businesses that run on repeat visits

Gyms
Fitness studios
Yoga & Pilates
Martial arts
Salons
Spas & med spas
Clinics

The lead texts at 9pm. Nobody answers until tomorrow. By then they booked somewhere else.

Most local businesses do not lose clients to a better offer. They lose them to silence: a missed text, a follow-up nobody sent, a regular who quietly stopped coming. Keeplooped closes those gaps for you.

1 · Answer

Every lead gets an answer in seconds.

Texts, emails and calls land in one shared inbox. After hours, the AI assistant answers from your own services, prices and open times, and sends your booking link. Anything it is unsure about goes to your team.

One inbox for the whole team
AI replies you control: off, after hours or always
Every conversation tied to the person and their history

2 · Follow up

Follow-ups that run themselves, and stop when they should.

Describe what you want in a sentence and the assistant drafts the workflow. Texts, emails, tasks for staff and checks like “did they book?” that split the path. Edit anything, even while it is running.

Yes and No paths for booked, showed up or replied
Stops the moment someone books or answers
Tasks for staff when a human touch works better

3 · Book

A fuller calendar, fewer no-shows.

Classes and appointments in one calendar, a booking page you can drop into any text, and reminders that go out on their own. Missed a session? A friendly nudge brings them back.

Booking page for every service and class
Reminders and no-show follow-ups
Waitlists that fill cancelled spots

4 · Bring them back

Turn regulars into your best marketing.

Points for visits, reviews and referrals. A personal referral link for every client. Offers that capture the lead the moment someone claims them. And win-back messages for anyone who has gone quiet.

Loyalty points your clients can see on their phone
Referral links with fraud checks built in
Win-back for members who stopped coming

5 · Know

See what every lead turns into.

Leads, bookings, show rates and revenue in one report. Connect Stripe and every payment lands on the right person, so you know which campaigns pay for themselves.

Weekly, monthly or any range
Revenue per client with Stripe
Live report links you can share

Everything a local business needs to keep clients coming back.

One login instead of five tools that do not talk to each other.

Shared inbox

Texts, emails and calls from every channel in one place, with the whole history of each person beside it.

AI that answers texts

Answers questions after hours from your own services, prices and times. Hands anything tricky to your team.

Workflows

Follow-ups that fork: did they book, did they show, did they reply. Written for you by AI, edited by you.

Booking and calendar

Classes, appointments and a booking page you can send in a text. Reminders go out on their own.

Loyalty points

Points for visits, referrals and reviews, with rewards your clients can see from their phone.

Referrals

Every client gets a link to share. You see who brought whom, and who deserves a thank you.

Special offers

Offers that live on your website, in texts and in emails, with a claim page that captures the lead.

Email builder

Headings, columns, buttons and pictures in your brand colours. AI writes the first draft.

Reviews

Ask happy clients at the right moment and keep an eye on what people say about you.

Reports

Leads, bookings, show rates and revenue per client. Weekly, monthly or any range you pick.

Staff training

Turn your own SOPs into short lessons and quizzes so new hires get up to speed fast.

Multi-location

Head office sees every location, shares offers and workflows, and sets the rules they run on.

Texting done right

The rules are built in, so a mistake does not go out.

Texting is the fastest way to reach a client and the easiest way to get in trouble. Keeplooped checks every message before it leaves.

Consent firstNo marketing text goes to anyone who has not agreed to receive it.
Quiet hoursMessages wait for a sensible hour in the client's own time zone.
STOP means stopOpt-outs are handled on the spot, and START brings them back.
Your own numberA texting number registered to your business, so messages get delivered.

For head offices and franchises

Run one location or fifty, from one place.

Head office sees every location side by side, shares offers, workflows and templates, and decides how much each location can change. Want full control? Take it. Prefer to stay hands-off? Locations run on their own.

Talk to us about your locations

Questions

Who is Keeplooped for?

Local businesses that live on repeat visits: gyms, fitness and yoga studios, martial arts, salons, spas, med spas, clinics and similar. One location or many.

Do I need a new phone number?

We set you up with a texting number registered to your business, so your messages reach phones instead of spam folders. You can keep your main number for calls.

Will the AI say something wrong?

It only uses what you gave it: your services, prices, hours, open times, offers and the notes you write for it. When the answer is not there, it hands the conversation to your team. It is off until you switch it on.

Is texting my clients legal?

Keeplooped checks consent before every marketing text, respects quiet hours and handles STOP and START on its own. You still decide what to send; the rules are built in so a mistake does not go out.

I use another platform today. Can I switch?

Yes. Bring your contact list and we will help you move it over, then run both side by side until you are comfortable.

Can my marketing agency work in it?

Yes. You can give your agency access to your account, and take it away again at any time. Your data stays yours.

How much does it cost?

It depends on how many locations you run and what you switch on. Sign up today, or talk to us if you run several locations.

Stop losing clients to silence.

Add your services, hours and offers and start answering every lead today.

Or book a 20-minute demo